Data Privacy Statement

Please also refer to the German page regarding our privacy policy updated in March 2026.

The website jdzb.de is an offer of the
Japanese-German Center Berlin (JDZB), Saargemünder Str. 2, 14195 Berlin, Germany.

The Japanese-German Center Berlin (hereinafter “JDZB”) takes the protection of your personal data very seriously. Your data is processed in accordance with the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), and other applicable data protection regulations.
Below, we provide detailed information on how your personal data is handled when you visit our website and use our online services.

Controller and Data Protection Officer

The controller responsible for data processing on this website is:
Japanese-German Center Berlin (JDZB), Foundation under Civil Law
Saargemünder Str. 2
14195 Berlin
Phone: +49 (0)30 839 07 0
Fax: +49 (0)30 839 07 220
Email: jdzb@jdzb.de

The Japanese-German Center Berlin is legally represented by the Secretary General, Dr. Julia Münch.
Email: jmuench@jdzb.de

Data Protection Officer:
Japanese-German Center Berlin (JDZB) – Data Protection Officer
Saargemünder Str. 2
14195 Berlin
Email: dataprotection@jdzb.de

This privacy policy informs you about which personal data is processed when you visit our website and use our services, and about your rights.

Legal Basis

The processing of personal data is carried out depending on the purpose on the basis of the following legal grounds under the GDPR:

– Art. 6(1)(a) GDPR (consent)
– Art. 6(1)(b) GDPR (contract / pre-contractual measures)
– Art. 6(1)(c) GDPR (legal obligation)
– Art. 6(1)(e) GDPR (public task)
– Art. 6(1)(f) GDPR (legitimate interests)

Where cookies or similar technologies are used, this is also based on Section 25 of the German Telecommunications Digital Services Data Protection Act (TDDDG).

Hosting

Our website is hosted on servers of

Host Europe GmbH c/o Spaces
Gertrudenstraße 30–36
50667 Cologne
Germany

A data processing agreement pursuant to Art. 28 GDPR has been concluded with the provider.

Server Log Files

When accessing our website, the following data is automatically transmitted by your browser and stored in log files:

– date and time of access
– accessed pages/files
– referrer URL (previously visited page)
– browser type and version
– operating system
– IP address

Purpose: ensuring IT security, stability, and functionality of the website, as well as error analysis
Legal basis: Art. 6(1)(f) GDPR

Storage period: generally up to 14 days

Cookie Management

Cookies or similar technologies may be used when visiting our website. We use a consent management tool for this purpose.

– Technically necessary cookies are required for the operation of the website and cannot be deselected.
– Statistical and external media services (e.g., Matomo, Vimeo) are only activated after your consent.

Further information can be found at:
https://jdzb.de/de/cookies/documentation#functional

Legal basis:

– Section 25(2) TDDDG in conjunction with Art. 6(1)(f) GDPR
– Section 25(1) TDDDG in conjunction with Art. 6(1)(a) GDPR

You can withdraw or adjust your consent at any time via the cookie settings.

Web Analysis with Matomo

We use the web analytics tool Matomo to statistically evaluate the use of our website.

The analysis helps us to better understand usage, optimize content and structure, and improve the usability of our services. It also helps detect technical errors and improve stability and security.

Matomo is operated on our own servers in Germany. No data is shared with third parties.

After your consent, cookies may collect:

– visited pages
– duration of visits
– referrer URL
– technical information about the device
– pseudonymous user ID
– truncated IP address

Processing is based exclusively on your consent pursuant to Art. 6(1)(a) GDPR in conjunction with Section 25(1) TDDDG. Aggregated statistics without personal reference may be stored longer.

Data is deleted after 180 days at the latest.

External Media (Vimeo)

We embed videos from Vimeo on some pages.

Content is only loaded after your consent.

Legal basis: Art. 6(1)(a) GDPR in conjunction with Section 25(1) TDDDG

Personal data (e.g., IP address, device information) may be transferred to the USA. Where Vimeo participates in the EU-US Data Privacy Framework, transfers are based on Art. 45 GDPR.

Further information can be found at:
https://vimeo.com/privacy

Social Media Profiles

JDZB maintains publicly accessible profiles on social media platforms for public relations and communication.

Our profiles:

– Facebook: https://www.facebook.com/JDZB.PR
– Instagram: https://www.instagram.com/jdzb.pr
– YouTube: https://www.youtube.com/channel/UC-xgCm_F4JaPon7osnhJ4Bw
– LinkedIn: https://www.linkedin.com/company/jdzb/

The following data may be processed:

– profile data
– comments
– messages
– interactions

Legal basis: Art. 6(1)(f) GDPR (legitimate interest in public relations and communication)

Platform operators process data independently. We have no influence on this processing.

Statistics (“Insights”) are provided only in aggregated form.

Joint controllership pursuant to Art. 26 GDPR may apply.

Further information can be found at:

– Instagram: https://www.instagram.com/legal/privacy/
– Facebook: https://www.facebook.com/privacy/policy/
– LinkedIn: https://de.linkedin.com/legal/privacy-policy
– YouTube: https://policies.google.com/privacy

Data may be transferred to the USA. Where providers are certified under the EU-US Data Privacy Framework, transfers are based on Art. 45 GDPR.

Newsletter (Brevo)

We use Brevo to send our newsletter.

Registration is carried out via a double opt-in procedure.

Processed data:

– email address
– name

Legal basis: Art. 6(1)(a) GDPR

You can withdraw your consent at any time.

If you have separately consented, statistical evaluation (e.g., open and click rates) may take place.

Further information can be found at:
https://www.brevo.com/de/legal/privacypolicy/

Event Registrations (guestoo)

We use guestoo for event registrations.

Processed data includes:

– name
– contact details
– participation information

Legal basis:

– Art. 6(1)(b) GDPR
– Art. 6(1)(f) GDPR

Storage period: up to 12 months

Further information can be found at:
https://www.guestoo.de/datenschutzerklaerung/

Payment Service Providers

Stripe and PayPal are used for payment processing.

The following data may be processed:

– name
– contact details
– payment data
– transaction data

Legal basis: Art. 6(1)(b) GDPR

The providers act as independent controllers. Data may be transferred to the USA. Where providers are certified under the EU-US Data Privacy Framework, transfers are based on Art. 45 GDPR.

Retention periods: up to 10 years

Public Relations

We process image, video, and audio material for public relations purposes, particularly for publication on social media platforms (e.g., Instagram).

Legal basis: Art. 6(1)(a) GDPR

Data Sharing

Personal data is only shared in the following cases:

– consent
– contract performance
– legal obligation
– legitimate interest

Processors pursuant to Art. 28 GDPR are used.

Storage Period

Personal data is stored only as long as necessary to fulfill the purposes or as required by law.

Your Rights

You have the following rights:

– right of access (Art. 15 GDPR)
– right to rectification (Art. 16 GDPR)
– right to erasure (Art. 17 GDPR)
– right to restriction of processing (Art. 18 GDPR)
– right to data portability (Art. 20 GDPR)
– right to object (Art. 21 GDPR)
– right to withdraw consent

You also have the right to lodge a complaint with a supervisory authority.

The competent authority for JDZB is the Berlin Commissioner for Data Protection and Freedom of Information.

To exercise your rights, please contact:
dataprotection@jdzb.de